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Google Workspace

Service Audience

Google Workspace (formerly G Suite) is a collection of web-based collaboration tools that allow you to perform tasks like sharing video and monitor web traffic.

Sample Google Services included for UTA use:

  • YouTube
  • Google Analytics
  • Drive and Docs
  • Jamboard
  • Keep
  • Google Chrome Sync
  • Data Studio

Is there a cost for using Google Workspace?

No. UTA subscribes to the Google Workspace for Education service for employee usage.

Can I post videos on YouTube?

YouTube is positioned as an excellent platform for sharing videos publicly on the Internet. OIT can work with you to create a YouTube channel for your specific needs. YouTube should not be used to share videos that are not for public consumption. UTA has other video sharing platforms that a better suited for those purposes. 

Can I share files with Google Drive?

Google Drive and Docs are included to give employees the flexibility to collaborate with other institutions that may be native Google users. Using the UTA-provided Google Workspace account facilitates that collaboration while also following identity and security standards and practices. Microsoft 365’s OneDrive and SharePoint are the preferred platform for sharing files and have been approved for a larger gamut of needs. Sharing files via Google Drive and Docs is covered under UTA’s cloud storage policy

Can I use Gmail, Google Calendar, Google Classroom, Google Sites?

Some of Google’s services are incompatible with UTA policies or existing services and have been disabled to prevent confusion. To use services like Google Play Store or Chrome Laptop management, please contact OIT for your specific needs.

Can I use my personal gmail account for UTA business?

Use of personal accounts is discouraged and may be disallowed by policy. UTA SSO Google Workspace accounts are approved for Public/Published and Controlled data. Please see

How do I get a Google Workspace account?

Submit a Service Now request. In the request, please specify the business need for Google account.

How do I login to my Google Workspace account?

Once your account has been activated, you with use your primary employee email address as your username. You will be redirected to the standard UTA login form. If you have an older email address (i.e. or that is not on the domain, please contact the Help Desk about getting that fixed. If you have already created a personal Google account using your work email address, you will see an intercept screen every time you login. You should change the email address on your personal Google account to be a personal email address. 

For more information, please Contact OIT Service Desk or use the links located on this article.