Project Overview

ABOUT

The purpose of this project is to implement a workforce time management solution which interfaces with Oracle PeopleSoft system (UT Share HR system).

Currently various processes are being followed throughout the campus to track employee time: TimePro clocks, Excel, SharePoint, paper forms. The new application will standardize and enhance employee time keeping and absence management processes for the entire organization.

TimeClock Plus was selected through an RFP bid process by the Timekeeping Evaluation team.

TimeClock Plus is a workforce management solution for time collection, absence/PTO management, and workforce scheduling, all in one application. The new system will be implemented to facilitate consistency in reporting hours worked and hours absent for various employee types (Faculty, Administrative and Professional, Classified Exempt, and Classified Non-exempt).

The application will deliver accurate and timely notifications for both supervisors (or designated proxies) and payroll departments in order to streamline the time and labor functions.  TimeClock Plus will have a two-way integration with the main system of records Oracle PeopleSoft (UT Share).

View the info packet here.




COMMON QUESTIONS


What is TimeClock Plus?
 

  • TimeClock Plus is a workforce management solution for time collection, absence and PTO management, and workforce scheduling, all in one application.    

What is the goal of TimeClock Plus?  

  • TimeClock Plus will standardize and enhance employee time keeping and absence management processes.
  • The system will be implemented to facilitate consistency in reporting hours worked and hours absent for various employee types (Faculty, Administrative and Professional, Classified Exempt, and Classified Non-Exempt).
  • The application will deliver accurate and timely notifications for both supervisors (or designated proxies) and payroll departments in order to streamline the time and labor functions.    

When will TimeClock Plus be implemented?  

  • Project team is currently working on creating a project plan and will be communicating this information to the campus once it is available.
  • The target is to start utilizing the syste m in  mid 2021.   

Will TimeClock Plus replace  UTShare ?  

  • TimeClock Plus will not be replacing UT Share, it will be replacing the current processes of collecting, recording and processing the hours worked and hours absent.

Will scheduling be available through this tool?

  • Managers can use a visual Master Schedule to create shifts and define business rules for how employees should be scheduled.

Will there be training for TimeClock Plus?

  • Yes. Information regarding training will be posted at a later date.

Is TimeClock Plus integrated with Outlook?

  • Currently there is no integration between Outlook and TimeClock Plus, hence no automation can be established between the approved time off and Outlook calendar.

Until the COVID-19 situation is resolved how do we ensure safety of employees using the new touch screen/biometric interface early next year?

  • There will be stringent cleaning protocol. 

Will this work on both a Mac and PC?

  • Yes.
  • Browser requirements:
    • Internet Explorer 10, 11 or newer
    • Microsoft Edge
    • Chrome 25 and above
    • Firefox 18 and above

Can I use my mobile device to access the application?

  • The TimeClock Plus® MobileClock app allows employees to log into TimeClock Plus, submit leave requests, and view their hours via an app on Android or Apple devices.
    • Android version 5.0 ("Lollipop") or higher
    • iOS version 9 or higher for iPhone® and iPad®.